Privacy Policy

Last updated: February 9, 2026

ScholarAPI ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website and use our API services (collectively, the "Service").

Please read this privacy policy carefully. If you do not agree with the terms of this privacy policy, please do not access the site.

1. Information We Collect

We collect information that you voluntarily provide to us when you register on the Service, express an interest in obtaining information about us or our products and services, or otherwise contact us.

Personal Data

Personally identifiable information, such as:

  • Name
  • Email address
  • Password (stored in hashed format)
  • Billing information (processed securely by our third-party payment processor, Stripe)

Usage Data

We may also collect information automatically when you access the Service, such as:

  • IP address and browser characteristics
  • Operating system
  • Access times and pages viewed
  • API usage logs (endpoints accessed, request parameters, response times)

2. How We Use Your Information

We use the information we collect or receive to:

  • Provide and manage the Service: To create and manage your account, process payments, and deliver the API functionality.
  • Improve our Service: To analyze usage patterns, debug issues, and optimize API performance.
  • Communications: To send you administrative information, such as updates to our terms, service alerts, or invoices.
  • Security: To detect and prevent fraudulent transactions, abuse, and other illegal activities.
  • Legal Obligations: To comply with applicable laws and regulations.

3. Disclosure of Your Information

We may share information we have collected about you in certain situations. Your information may be disclosed as follows:

Service Providers

We may share your data with third-party vendors, service providers, contractors, or agents who perform services for us or on our behalf and require access to such information to do that work. Examples include:

  • Payment Processing: We use Stripe to process payments. We do not store your credit card information on our servers.
  • Hosting and Infrastructure: We use cloud providers to host our application and database.
  • Email Delivery: We use third-party services to send transactional emails.

Legal Requirements

We may disclose your information where we are legally required to do so in order to comply with applicable law, governmental requests, a judicial proceeding, court order, or legal process.

Business Transfers

We may share or transfer your information in connection with, or during negotiations of, any merger, sale of company assets, financing, or acquisition of all or a portion of our business to another company.

4. Data Security

We use administrative, technical, and physical security measures to help protect your personal information. While we have taken reasonable steps to secure the personal information you provide to us, please be aware that despite our efforts, no security measures are perfect or impenetrable, and no method of data transmission can be guaranteed against any interception or other type of misuse.

5. Data Retention

We will only keep your personal information for as long as it is necessary for the purposes set out in this privacy policy, unless a longer retention period is required or permitted by law (such as tax, accounting, or other legal requirements).

6. Your Data Protection Rights

Depending on your location, you may have the following rights regarding your personal data:

  • The right to access: You have the right to request copies of your personal data.
  • The right to rectification: You have the right to request that we correct any information you believe is inaccurate.
  • The right to erasure: You have the right to request that we erase your personal data, under certain conditions.

If you would like to exercise any of these rights regarding your account data, please contact us at support@scholarapi.net.

Exception for Scholarly Records

The rights described above (specifically rectification and erasure) do not apply to scientific publications and metadata (including author details) in our database. These are immutable public records of research activity, essential for the integrity of the scholarly record, and cannot be removed.

7. Cookies and Tracking

We may use cookies and similar tracking technologies to access or store information. We use these strictly for essential purposes, such as maintaining your login session and securing the service. You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent. However, if you do not accept cookies, you may not be able to use some portions of our Service.

8. Children's Privacy

Our Service is not directed to anyone under the age of 18. We do not knowingly collect personal identifiable information from children under 18. If we become aware that we have collected personal data from a child under 18, we will take steps to delete that information from our servers.

9. Changes to This Privacy Policy

We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last updated" date at the top of this policy. You are advised to review this Privacy Policy periodically for any changes.

10. Contact Us

If you have questions or comments about this policy, you may email us at support@scholarapi.net.